Top Baller Football Academy Terms & Conditions

Definitions

• TBFA or Top Baller Football Academy (We, Us, Our) means the organisation that manages the Academy and any linked activities. Top Baller Football Academy is fully owned and managed by Top Baller Limited of 167-169 Great Portland Street, 5th Floor, London, England, W1W 5PF. You can contact us at academy@topballer.co.
• Session means any Top Baller Football Academy run training session including free trial sessions, event, tournament, or activity facilitated by Top Baller Footballer Academy.
• Player means the child taking part in any Session.
• Parent or Guardian (You, Your) means the legal parent or guardian responsible for the Player. The person registering the Player for any Session must be a Parent or Guardian as defined here.
• Fee means the cost of any Subscription or Session typically paid via shop.topballer.co, bank transfer, cash, or another payment method agreed with TBFA administration.
• Subscription means the regular Top Baller Football Academy membership and associated Fee, usually paid monthly but other intervals may be applicable. The TBFA Subscription Fee covers the cost of the full 40 session coaching programme and academy package. The annual Fee is split over 12 months and Fees are taken every month regardless of the number of Sessions that month, including school holidays and closures.
• Headings are for ease only; ‘including’ means ‘including but not limited to’; references to the singular include the plural and vice versa.

General Terms & Conditions

All Parents or Guardians must read and agree to these terms and conditions before any associated Player takes part in a Session. By attending a Session You and the Player agree to the rules set out in these terms and conditions. If you have any questions about these terms and conditions please contact us at academyc@topballer.co. We’ll email You if We make material changes to these terms.

When submitting a free trial application form or registering a Player for a Session You confirm that the information You submit during the application is true, complete and accurate to the best of Your knowledge. Please tell us if Your contact or medical details change.

Sessions and attendance

1. By submitting a free trial application, registering for any Session or purchasing a Subscription, You are agreeing to these Top Baller Football Academy Terms and Conditions.
2. You will receive email notifications confirming free trial form submissions and Subscription payments. These notifications do not guarantee a place in any Session. All confirmations of Session availability and instruction for Session attendance will be in writing via email, SMS, WhatsApp, or phone call.
3. Failure to pay the required Fee on time for any Session may result in the associated Players losing their place on the Sessions booked.
4. Any psychological or physical conditions that may affect the health and safety of the Player and others at the Session must be disclosed before the Session. Please update us before any future Session if anything changes. We will do our best to accommodate all Players, but We reserve the right to refuse participation on health and safety grounds. Any decisions made in reference to this clause will be made by the TBFA Director and/or Safeguarding Officer.
5. Drop-ins are possible if there is capacity and a Parent or Guardian completes a free trial request form before the Player takes part in the Session. Drop in places are first come first served, and there is no guarantee of any places being available at a given Session.
6. TBFA staff must be made fully aware of any medication or treatment the Player is taking, and impact the treatment or medication may have on the Players ability to take part. TBFA staff are generally First Aid trained, but are not qualified to administer treatments or medications.
7. If a payment for a Session is made and the Session has no capacity, options to re-book onto another session will be provided or a full refund will be given.
8. If we have to cancel a Session because of something outside our control (for example severe weather, venue closure, coach illness or injury, safety concerns, or government restrictions), we will let you know as soon as we can by SMS/WhatsApp and email and offer a like-for-like replacement Session (same age group and area) within 6 weeks.
9. If you can’t attend the replacement date, or we can’t offer one within 6 weeks, we will add a credit to Your account for 25% of the monthly Fee.
10. If a Session has to stop after it starts, we will count it as delivered if at least half of the scheduled time is completed; otherwise we will treat it as a cancellation under this clause.

Subscriptions

1. Players must have an active Subscription to attend weekly TBFA training sessions with the exception of those taking part in a free trial (either pre-booked or drop-in).
2. We pro-rata Your first month based on remaining Sessions. The initial month Subscription Fee will be calculated based on the remaining sessions that month. For example, if 3 of 4 sessions are available, then the Fee will be 75% of the usual Fee.
3. After the initial month, Subscription Fees will be taken via shop.topballer.co or another agreed payment method monthly on the 1st or 15th of the month.
4. Failed payments will be retried automatically every 3 days up to a maximum of 10 times. After the last failed attempt, the Subscription will be paused and a member of the TBFA staff will contact You.
5. If You are unable to make the monthly Subscription Fee You must inform TBFA staff who will discuss options with You. Failure to pay the monthly Subscription fee will result in the Player not being able to take part in the weekly Sessions and any other TBFA activity such as Workshops or Player Progress Meetings or any other activity may be paused or cancelled.
6. There is no cancellation fee. You must give 30 days notice via email, SMS, or WhatsApp to cancel the TBFA Subscription. You are liable for Subscription Fees during the notice period.
7. If You cancel a Subscription and re-join within 60 days a £60 administrative fee will apply.
8. After your first Fee payment, there is a 14 day cooling off period where You can cancel the Subscription immediately with no notice period or additional Fees.

Participant waiver and release of liability

1. By registering a Player to take part in a TBFA Session, You understand that participating involves risks, including possible injury or harm. You take full responsibility for the Player’s participation and any risks involved. You confirm that:
2. The Player is taking part voluntarily and at their own risk.
3. The Player understands that TBFA and any partner, sponsor or affiliate is not responsible for any injuries, illnesses, or damages that may happen during the event.
4. The Player will not make any claims against TBFA , its staff, sponsors, or partners.
5. The Player is physically fit to participate and has no medical conditions that would prevent You from doing so safely.
6. If the Player needs medical attention during the event, You agree that unless otherwise indicated during the registration process, We can arrange it, but You are responsible for any costs.

Media Release

TBFA captures media throughout Sessions to share with participants, promote the TBFA and any third party partner or sponsor. Unless indicated in the free trial booking form or when registering for a Subscription, You give TBFA and any partner, sponsor or affiliate permission to film, photograph, and record the Player during Sessions. You understand that TBFA and any partner, sponsor or affiliate may use this footage on social media, websites, advertisements, or other media productions on any platform throughout the world forever.

You understand that:

1. The footage may be edited and shared publicly.
2. You won’t have control over how the footage is used.
3. You won’t be paid for being in the video or photos.
4. TBFA and any partner, sponsor or affiliate owns the rights to the footage and that You can’t make any claims against them for using it.